We Are Hiring!

Want to make a difference in our community?  Hampton Roads Pride is seeking an amazing individual for the job of Executive Assistant. 

Hampton Roads Pride
Executive Assistant

Description

Hampton Roads Pride, a 501(c)(3) organization, based in Norfolk, Virginia is organized to unite the Lesbian, Gay, Bisexual, Transgender (LGBT) and allied communities in support of diversity, dignity and equality of all people.  The purpose of the organization is to promote pride and knowledge of the richness and diversity of the community through the organization and promotion of annual regional events.  Hampton Roads Pride is an all-volunteer organization.  Recent growth in the organization has created the need for a dynamic, outgoing professional who is dedicated to supporting the mission of the organization to fill a part-time position.

Position Summary

The Executive Assistant is responsible for the day-to-day administrative support, providing secretarial/clerical support services as required, maintaining necessary databases, and performing general duties to support the efficient operations of the organization.  This position requires excellent verbal and written communication skills, a positive attitude, attention to detail and accuracy, self-motivation, and a desire to support the mission of the organization. The incumbent will be required to attend and assist with certain Hampton Roads Pride events, which may be held after normal business hours and/or during weekends. This part-time position will report to a board designated member of the Executive Directors.

Primary Responsibilities

  • Relieve the board of administrative detail through the oversight of administrative procedures and processes.  Use independent judgment in determining matters of urgency and appropriate course of action, and in timely handling of correspondence, scheduling and other administrative items
  • Serve as an intermediary between vendors, sponsors, city officials, and the organization with the strictest confidence, professionalism, and respect
  • Maintain the sponsorship database and assist in all communication with sponsors
  • Organize vendor materials, maintain an organized database, and assist in all communications with vendors
  • Serve as vendor coordinator for PrideFest
  • Perform other duties as assigned during the planning leading up to PrideFest and during various Pride Month activities, as well as during other Hampton Roads Pride events
  • Maintain the volunteer database, organize volunteer activities, and assist with all communications with volunteers
  • Assist in volunteer check-in and monitoring during all sponsored events
  • Assist in member communications and membership drives
  • Prepare board and membership documents as assigned and ensure all committee reports are submitted and distributed to the Board of Directors prior to board meetings
  • Maintain accounting records, reports, and reconciliations as assigned
  • Input data into and maintain the organization’s Customer Relationship Management (CRM) database

Requirements

    Education/Experience

  • High School Diploma
  • 1-3 years’ experience in an administrative position

  Skills/Abilities

  • Enjoy interacting with others
  • Excellent oral & written communication skills
  • Excellent planning, organization, and time management skills
  • Proficiency with MS Office
  • Proficiency with database administration and development
  • Working knowledge of Google documents, Wild Apricot, and CRM
  • Ability to quickly learn other computer applications
  • Detail oriented
  • Excellent customer service skills
  • Ability to be a strong team player
  • Ability to work a flexible schedule such as after hours or weekends as may be required

SUBMIT COVER LETTER, RESUME, AND 3 REFERENCES WITH CONTACT INFORMATION TO:

Dr. Virginia (Ginger) Jenkot
Vice-President
Hampton Roads Pride
Email:  ginger@hamptonroadspride.org